Reserving Library Rooms
  • Reservations can be made through MySOU or by contacting Library Administration (see below).
  • Fees may apply depending on user group and the nature of the reservation.
  • For fee schedule contact Library Administration.
  • Reservations are forfeited if scheduled group fails to arrive within the first 15 minutes of the reservation, or if the room is left vacant.
  • Repeated and/or long-term reservations are subject to approval.
  • Patrons are responsible for leaving rooms in good condition and ensuring cleanup of messes. Beverages are allowed only in lidded containers. No messy or high-odor foods are permitted.
  • Catered events and meetings held in the library should use campus catering (A’viands). Exceptions must be approved by Library Administration.
  • Laptops, conference phones and dry erase markers can be check out at the Reference Desk or Circulation Desk.

Contact Library Administration with questions about reservations:

Hannon Library, Room #320
541-552-6816
adminstu@sou.edu
M-F, 8 am – 5 pm

GROUP STUDY ROOMS

SOU students and employees can reserve study rooms online via MySOU. Long-term reservations are subject to approval. Each booking may not exceed 4 consecutive hours unless approved by Library Administration. When not reserved, rooms may be used on a first-come, first-serve basis. Groups have priority over individuals. Study rooms cannot be reserved for regular credit course use. Reservation requests must be submitted before 11:30 PM of the day prior. Same-day reservations can be made with Library Administration staff.

2-person rooms (#224, 337)
4-person rooms (#230, 232, 233, 346, 347, 348, 349)
8-person rooms (#204, 205, 243, 244, 245, 246, 354, 355, 356, 358, 359)

 

CONFERENCE AND MEDIA ROOMS

Conference and media rooms may be reserved for large groups and special meetings. Rooms cannot be reserved for regular credit courses. Demand is high for these spaces; if your group consists of less than 8 people and you do not require the special equipment in these rooms, please reserve a regular study room.

Media Room (#232) – seats 4
Equipped with a large screen television and video playback equipment. Priority will be given to those requiring the equipment. This room is kept locked unless reserved. Check the room key out from Circulation.

Conference Room (#216) – seats 12
Equipped with a projector and screen; you must bring or check out your own computer or device and connect it to the LCD projection system to use. No built-in audio equipment. This room also has a phone line for conference calls.

Conference Room (#329) – seats 15
Equipped with a projector and screen; you must bring or check out your own computer or device and connect it to the LCD projection system to use. No built-in audio equipment. This room also has a phone line for conference calls.

 

LOCKABLE ROOMS (#230, 346)

Use limited to SOU faculty/staff. These rooms can be locked to secure files necessary for short-term review by university staff (such as scholarship applications or sabbatical requests). Room key may be checked out from Circulation by designated staff only; users should provide Circulation staff with a list of approved staff members.

 

SPECIAL MEETING ROOMS

Meese Meeting Room (#305) - seats 115 max
This large multi-purpose room can be rented for special events. University staff/faculty can request the room online via MySOU and is subject to approval by Library Administration. Off campus groups should contact Library Administration directly. Fees and policies may apply depending on the nature of the event.

The room is equipped with an LCD projection system, a speaker podium with built-in microphone and computer, and audio/visual equipment. The room can hold up to 115 people in various furniture configurations. Standard room layout is lecture-style seating for 112; all other configurations incur a setup fee.

Whiteboard Room (#352) - seating varies
This multi-purpose room can be rented for meetings and other special events. University staff/faculty/students can request the room online via MySOU and is subject to approval by Library Administration. Off campus groups should contact Library Administration directly. Fees and policies may apply depending on the nature of the event. The room features wall-to-wall whiteboards with tables and chairs ideal for small-group seating. Room configuration is Standard/As Is and comfortably fits around 30 people. Please note that this room is not equipped with any media or audio/visual equipment.

Please contact Library Administration for any information regarding rooms and reservations; 541-552-6816 or adminstu@sou.edu

 

CLASSROOMS

Please note the special arrangements for reserving classrooms.

Electronic Classrooms (#113, 114) – seat 30+ at computers
Smart classrooms are primarily for supporting the Library’s instruction and information literacy programs. SOU faculty may reserve the rooms when not in use. Considerations for use of the electronic classrooms are made on a case by case basis by the Instruction Coordinator or another librarian, using the following guidelines:

Schedule through Library Instruction Coordinator, Dale Vidmar: 552-6842, vidmar@sou.edu

Distance Education Classroom (#117) – seats 46
This smart teleconferencing classroom is for regular class scheduling during library hours. Extended Campus Programs has priority for scheduling; the rest of the time it can be used as a general classroom. The room can be reserved for one-time use when not scheduled for regular classes.

Contact the Academic Scheduling Coordinator at schedulerequest@sou.edu.

General Classroom (#206)– seats 44
This smart classroom is for regular class scheduling during library hours. The room can be reserved for one-time use when not scheduled for regular classes.

Contact the Academic Scheduling Coordinator at schedulerequest@sou.edu.