We at Hannon Library want to make sure you have the maximum amount of time for library items, while minimizing overdue fines, and ensuring equitable access for other users. Please return library items on time.
A photo ID is required to check out or pick up library items.
Different types of items circulate differently depending the item, and your library status.
All users who have borrowing privileges have access to manage your library account online.
All items are associated with overdue fines if not returned on time.
Notifications are sent via email. If you do not use or have access to email, you are still responsible for returning library items on time.
Items that are eligible for renewals will be renewed automatically, 4 days before they are due. You will not receive a Due Date Change notice for automatic renewals.
You will receive a courtesy notice 4 days before the item is due. If you still need an item, you may be able to check it out, or request it again.
SOU students, faculty, and staff overdue, replacement, and other library service charges are transferred to your SOU account daily at 6:00pm.
Courtesy borrower overdue, replacement, and other library service charges must be settled at the Circulation desk.
Payments at the Circulation desk must be made with cash or check.
You have the option to pick up and return SOU owned or Summit items at Hannon Library, Rogue Community College library (including the Medford,Table Rock, or Grants Pass campuses), or any Summit member institution library. If returning to a location other than Hannon Library, the item will remain checked out to you until it is received.
All library notifications are sent via institutional email, or the email address attached to your SOU Hannon Library account.
Loan Receipt: Upon checkout
Due Date Change: When the original due date changes. Can be due to update to library hours, recalled items, or approved extensions. Due date changes for automatic renewaled item do not generate a due date change notice.
Courtesy: 4 days before the item is due. Not applicable for hourly or other short term loans.
Item Due Today: The day the item is due.
Long Overdue: When general circulating items are 5 days overdue. Hourly and other short term loans when 3 days overdue.
Long Overdue 2: When general circulating items are 10 days overdue.
Long Overdue 3: When general circulating items are 15 days overdue.
Lost Item Bill: 30 days after item is overdue. Item will be billed for replacement to include the market cost of the item, a non-refundable $15.00 billing service fee, and a $15.00 binding fee (if applicable).
If you are unable to pick up your item by the end of the hold shelf period, it will be returned to the shelf, or the owning library.
Books or Long Loan items : 5 days
Media or Short Loan: 3 days
SOU owned regular circulating books: $.50/day, per item. Maximum $20.00.
SOU owned regular circulating audio-visual: $1.00/day per item. Maximum $14.00.
SOU Library Use Only: $2.00/day, per item. Maximum $20.00.
Summit books, or Long Loan items: $.50/day, per item. Maximum $20.00
Summit media, or Short Loan items: $1.00/day, per item. Maximum $14.00.
ILL books, or Long Loan items: $.50/day, per item. Maximum $20.00.
ILL media, or Short Loan items: $1.00/day, per item. Maximum $14.00.
Hourly loans: $3.00/hour, per item. Includes Course Reserves, Laptops, and other hourly loans. Maximum $72.00.
Day loans: $2.00/day, per item. Includes Course Reserves, Chromebooks, and other Day Loan items. Maximum $20.00.
Electronic peripherals/accessories: $1.00 flat charge.
All items: $2.00/day, per item. Maximum $30.00.
SOU owned books: varies and determined at the time of billing. The replacement cost of an item is determined by the current market cost.
SOU owned feature films: $25.00
SOU owned instructional films: varies and determined at time of assessment.
Course Reserves/TextShare: varies and is determined at the time of assessment.
Summit books and media: $90.00
ILL books and media: varies and is determined by lending library.
Government Documents: $10.00 + $.25/page.
Damaged items: $20.00 if the item can be repaired. If cannot be repaired, cost varies and determined at time of assessment.
Binding fee: $15.00. Binding fees are applied to paperback replacements.
Billing service charge: $20.00
Laptop charger: $20.00
Chromebook charger: $35.00
Portable projectors: $500.00
Graphing calculators: $100.00
Technology accessories: $10.00
ILL articles: The library will cover up to $30.00, and any additional costs will be the responsibility of the requester.
ILL books, media, and other formats: The library will cover up to $30.00, and any additional costs will be the responsibility of the requester.
Fax: $1.00/page. Outgoing faxes only.
Government Document photocopies, sent by mail: $10.00 + $.25 per side.
Government Document photocopies sent by fax: $10.00 + $3.00 per side.
SOU print/copy services are managed by campus IT. For "library lab" charges, contact the IT helpdesk. Members of the public have access to a coin operated black & white copier, and printing.
Print - Black & White: $.05/side
Print - Color: $.25/side
Copy - Black & White: $.08/side
Copy - Color: $.30/side.
We understand that there are extenuating circumstances that can prevent you from returning items on time. The sooner we hear from you, the sooner we can work with you and resolve the late return of items and avoid overdue charges or other fees. We will also assume responsibility for mistakes made on our part.
If you believe you were charged a fine or fee in error, or if you have a unique situation that made it difficult for you to return items on time, you may submit a Billing Appeal at the Circulation desk, by email to firstname.lastname@example.org, or by using the online Billing Appeal Form.
The following reasons are generally not regarded as valid for cancelling or reducing charges:
Forgetting or not knowing the due dates, amounts of fines, or library borrowing policies. You can check your library account online, call the Circulation desk 541-552-6860, or email email@example.com.
Disagreeing with the fee structure or library borrowing policies.
Loaning items to a third party.
Being too busy or out of town.
You needed the item longer than the loan period.
Not receiving or reading library notices that are sent via email.
There is no limit to the number of Summit requests; however, please do not request more items than you can use in the loan period. Excessive requesting without pick up or use may be addressed.
Items my be picked up and returned at Hannon Library, or Rogue Community College library circulation desks. Please be sure to pick up the items you request after you receive a pick up notice.
If you no longer need a requested item, you may cancel the request by logging into your library account, or contacting the Circulation Desk.
Summit request arrival time = 2-5 days
Summit book or Long Loan period = 6 weeks; no renewals
Summit book or Long Loan hold shelf period = 5 days; no extensions
Summit media or Short Loan period = 6 days; no renewals
Summit media or Short Loan hold shelf period = 3 days, no extensions
Overdue fines are $.50 per day, per item, maximum $20.00
Items are billed for replacement after 30 days overdue.
Replacement cost for lost or damaged items = $90.00; Non-refundable if billed for replacement and returned after the end of the fiscal year (6/30/20xx).
If you need a Summit item longer than the allotted loan period, return the item on time and place a new request. You are able to track the progress of your requests and loans by logging into your library account.
The Interlibrary Loan user interface system is called Tipasa. Please consult with a research librarian to find sources.
There is no limit to the number of ILL items you can request; however, please do not request more items than you can use in the loan period. Excessive requesting without pick up or use may be addressed.
Items may be picked up and returned at Hannon Library only.
If you no longer need a requested item, you may cancel the request by logging into your Tipasa ILL account, or contacting the Circulation Desk.
ILL book arrival time = 3 days to 3 weeks depending on where is is coming from.
ILL PDF arrival time = 1-3 days, depending on other library holdings.
PDFs of articles or book chapter delivery notifications are sent to your email address where you will find information for how to access it directly from your email, or to view it from your ILL account.
ILL book or Long Loan period = 6 weeks; no renewals
ILL book or Long Loan hold shelf period = 5 days; no extensions
ILL media or Short Loan period = 6 days; no renewals
ILL media or Short Loan hold shelf period = 3 days, no extensions
Overdue fines are $.50 per day, per item, maximum $20.00
Items are billed for replacement after 30 days overdue. Replacement costs are determined by the lending library.
Items that have been returned after they have been billed for replacement will be credited the cost of replacement, but will be assessed a maximum overdue charge.
If you need an ILL item longer than the current loan period, request a due date extension by emailing firstname.lastname@example.org or by logging into your ILL account.